The Project Index is a way to organize the various formats of architectural records from the same project. Each horizontal row holds information about a project and the location of the project records.
Client Name/Project Name:
The first column lists the Client or Project name. The client name is always listed first. If the project has a name, this may be listed separately with a referral to the client name. This is the most likely way that researchers will wish to find a project.
Location and State:
The geographical location of the project.
The date of the project. May be a single year, a range of years, or a circa date.
The general term for the category of building.
e.g. a commercial building or a residence.
Often architects worked with other architects, engineers, or landscape architects. The name of the collaborator is listed: last name and first initial. The role of the collaborator follows in the same column in parenthesis.
e.g. Maybeck, B. (architect) = Maybeck as a collaborating architect
Physical Location of Materials:
Manuscript Records, Drawings, Detail Drawings, Photographs
The next set of fields are used to designate the physical location of any records related to the project. Materials may include textual project files (such as correspondence, specifications, contracts, or measurements), drawings, detail drawings, or photographs.
The location of the materials is formatted to have the box number, then folder number.
e.g. Box # | Folder #: 5 | 2 (box 5 | folder 2)
Folders in consecutive order, but in the same box will be hyphenated.
e.g. multiple folders - same box, consecutive: 5 | 6-9 (box 5 | folders 6 through 9)
Folders not in consecutive order, but in the same box will be separated by a comma.
e.g. multiple folders - same box, not consecutive: 5 | 6, 11 (box 5 | folders 6 and 11)
Materials that reside in more than one box are separated in the cell with a comma.
e.g. multiple folders - different boxes: 4 | 3, 5 | 2 (box 4 | folder 3, and box 5 | folder 2)
If the material is not a box, but in a Tube, a T will be entered before the tube number, or if the material is in an oversize folder in a Flat File, FF will be entered before the folder number.
This column will appear if the collection has been microfilmed. The column tracks the amount of material microfilmed for each project: all, selected or none.